In hospitality, efficiency is everything. From managing stock to processing invoices, time spent on manual admin is time taken away from customers and profits. That’s why SENPOS integrates with Lightyear, a powerful automation platform that takes the heavy lifting out of purchasing and accounts payable. Together, SENPOS and Lightyear help clubs, pubs, golf clubs and other venues save hours on manual tasks, gain real-time financial insights, and make smarter, faster business decisions. For venues looking to reduce manual work and strengthen their financial processes, integrating your SENPOS system with Lightyear creates new opportunities to simplify purchasing and accounts payable and ultimately work smarter every day.

Smarter spending and better control

With SENPOS and Lightyear working together, you can take the guesswork out of purchasing. Staff can easily create purchase orders directly in Lightyear, automatically routing them to the right manager for approval. This workflow helps reduce over-ordering and ensures every purchase aligns with your budget. Lightyear’s smart tools flag duplicated invoices, detect price increases, and even verify supplier bank details to offer you peace of mind that every payment is legitimate and every dollar is accounted for.

For hospitality businesses juggling multiple suppliers and fast-moving stock, these features translate to real savings. The integration helps reduce labour overheads and keeps purchasing decisions transparent, ensuring your managers and accounts team have the visibility they need to spend smarter.

Data-backed decisions

When SENPOS integrates with Lightyear, every invoice and stock movement becomes part of a connected ecosystem. Lightyear automatically extracts supplier bill data and syncs it in real time with your SENPOS system. That means as soon as new stock arrives, your data is accurate and up to date without anyone having to update information manually.

This real-time accuracy allows managers to see what’s selling, where costs are going, and how each location is performing. From identifying your best sellers to monitoring product price changes, you’ll gain the insights needed to adjust quickly and improve profitability. By removing human error and keeping data consistent across systems, managers and staff can focus more on service and less on spreadsheets.

Collaboration and clarity

The SENPOS to Lightyear integration doesn’t just streamline processes; it strengthens collaboration across your entire business. With Lightyear’s digital approvals workflow, invoices can be reviewed, commented on, and approved by the right people at the right time. Team members, accountants, and bookkeepers can all access the same information, attach notes, or dispute bills, all within a single secure platform.

This level of collaboration not only simplifies communication but also creates accountability and clarity in your purchasing process. Every document is securely stored for up to seven years, ensuring compliance and easy access when you need it most.

How the integration works

The integration between SENPOS and Lightyear establishes a two-way communication stream between your POS and purchasing systems. Supplier invoices are automatically read and processed by Lightyear, with stock details seamlessly transferred to SENPOS to eliminate double the work in manual data entry. As a result, businesses can process invoices faster, gain immediate insight into inventory and spend, and improve their cash flow.

Maximising your venue’s efficiency starts with smart POS technology like SENPOS, developed and supported by our local Australian team with over 30 years of industry experience. We understand how crucial it is for your technology and operations to work seamlessly, and our integrations are a key part of helping businesses thrive. When you’re ready to take financial visibility to the next level, we can help you integrate with Lightyear, making the most of both systems working in harmony. Contact SENPOS today to tailor a solution that’s right for your business.